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CoolDel Flow for Office 365
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All Power Automate solutions
 
Updated:
24-February-2025
See also:
CoolDraft Flow for Office 365

Purpose

Suppose that an Outlook user has access to their personal mailbox and to the additional (shared) mailboxes (usually "Info" <info@company.com>, "Sales" <sales@company.com> etc.) on an Office 365 tenant. When a user deletes an email in the shared mailbox, the deleted email is saved in the "Deleted Items" folder of the user's mailbox, not the shared mailbox's "Deleted Items" folder.

Microsoft provides a solution only for "classic" desktop Outlook.

This flow ensures that the message deleted from the secondary mailbox will be placed in the "Deleted Items" folder of the secondary mailbox.

Current version: 1.0.3

Installation

  1. Run Office 365 Power Automate and import the CoolDel.zip file to your flows list as described here.

    CoolDel Flow installation picture 1

  2. The flow uses 2 connections: "Office 365 Outlook" and "Office 365 Users". Use your existing connections or create new ones.

    CoolDel Flow installation picture 2

  3. Select the Deleted items folder of your personal mailbox in the "Folder" field of the trigger. Populate the "*Inputs" field in the "Compose AllowedMailboxes" action with a JSON array containing the default addresses of additional mailboxes you want to work with. If you wish to work with any additional mailbox, place an empty array [] there.

    CoolDel Flow installation picture 3

  4. Turn on the flow.

    CoolDel Flow installation picture 4


Testing

If you have the primary (personal) mailbox "jdoe@contoso.com" and the additional mailbox "sales@contoso.com":

CoolDel Flow testing picture 1

  1. Run Outlook and navigate to "sales@contoso.com" > "Inbox" [1].

  2. Delete any email in the "Inbox" folder. Note the deleted email is saved to your personal mailbox "Deleted items" folder.

  3. Wait 5-10 seconds and navigate to "sales@contoso.com" > "Deleted items". Make sure now the message is moved here [2].

Warning


   We do not provide a demo version of the CoolDel flow. Instead, we provide a 30-day money-back guarantee.

   Purchase the product, and if you dislike it, return it for a full refund.

   If you receive a refund for your purchase, you must uninstall the software.
 

What you get after purchase

You will get a link to the file named CoolDel.zip. Download this file and then import it to your flows list as described above in the Installation section.
 

Prices

Licensing policy: the product is licensed on a per-user basis.
All transactions are securely processed by our external registration provider.

License type
Price per unit
Your payments will be securely processed by PayProGlobal
Your payments will be securely processed by BMT Micro
Single license
$35.00
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Site license
$1500.00
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Enterprise license (including the source code)
$4500.00
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Customer Support
Customer Service

Site license covers a single organization in one location (building complex). If you purchase a site license, you may use the program in an unlimited number of your company's computers within this area.
Enterprise license covers all computers of single organization world-wide. If your company has many branches even with thousands of machines, Enterprise license covers them all.
If you are running Outlook on Windows Terminal Services or Citrix, you should purchase 10 licenses for each Citrix/TS server or a Site license.



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