SendAsGroup for Microsoft® Exchange 2007/2010

Consider a firm ABC running Exchange 2007/2010. The Accounting department staff has their own mailboxes (user@company.com) and they are Outlook users. Their e-mail is handled through generic department distribution group (accounts@company.com), which ensures that all users receive each e-mail message. For internal mail they want to be able to send e-mail as each individual user, however when this user sends e-mail out of the office, the From address needs to be set to the address of the distribution group (accounts@company.com). This should be done automatically on Exchange server side.
Optionally, to send an external message personally, the user should set the message Sensitivity parameter to “Personal”, “Private” or “Confidential” .

Using SendAsGroup application would solve the problem.

Current version: 1.0.0.2
This version can work on Exchange 2007 SP 1 with Update rollup 4 or a later Service pack/Update rollup installed.
To check your Exchange version and Service pack/Update rollup number use the method described here.
If you get value less then 8.1.311.3, i.e. "Version 8.1 (Build 311.3)", you have to update your Exchange server.

Installation

On your Exchange 2007/2010 Hub Transport Server or Edge server computer:
1. Select (or create) a user account that is a member of the local Administrators, Domain Admins and Domain Users security groups.
2. Log on locally as that user.
3. Create C:\Program Files\SendAsGroup2007\ directory.
4. Download SendAsGroup2007-Demo.zip archive file to C:\Program Files\SendAsGroup2007\ directory and extract all files.
5. Run a command prompt. If you are running Exchange 2007, navigate to C:\Program Files\SendAsGroup2007\Ex2007 directory. If you are running Exchange 2010, navigate to C:\Program Files\SendAsGroup2007\Ex2010 directory.
6. From the command prompt run install.bat.

Testing

1. Run the Exchange Management Console and navigate to Recipient Configuration > Distribution Group. Create a new mail-enabled distribution group named TestSendAsGroup. Then add yourself into TestSendAsGroup.
   
2. Run SendAsGroupSetup.exe. Click Add button. New window appears. Click Populate button.
   
   Select TestSendAsGroup and click OK button. New window that allows you to change the "Send as" address appears.
   
   Change it if you wish. Click OK button.
   
   
   
3. Open Outlook and create a new mail message. Send your message to any external Internet address you can operate.
   
4. Receive the message you have just sent using any SMTP/POP3 e-mail client (for example, Outlook Express) and make sure the sender address (From: field) is TestSendAsGroup@domain.com
   
5. Open Outlook and create a new mail message. Click Options > Sensitivity > Personal. Click Close. Send this message.
6. Receive a message you have just sent and make sure the sender address (From: field) now is user's personal address.

By default SendAsgroup application handles only external messages. If you wish to handle internal messages too, run SendAsGroupSetup.exe and mark "Handle internal messages" check box.

Also by default SendAsgroup application handles only messages whose sensitivity level is set to normal. If you wish to handle any message regardless of its sensitivity level, run SendAsGroupSetup.exe and mark "Handle messages with any sensitivity level" check box.

We have tested SendAsGroup on Exchange 2007 64 bit SP1 with Update Rollup 4 (a single server that plays Hub Transport, Client Access and Mailbox roles) on Windows Server 2003 R2 Enterprise x64 Edition SP1.
The program also has been tested on Exchange 2010 SP1/SP2 on Windows Server 2008 Standard x64 Edition SP2.

Limitations

SendAsGroup 2007 utility version 1.0.0.2 can work on Exchange 2007 SP 1 with Update Rollup 4 or a later update rollup installed.

Uninstallation

1. Run a command prompt. If you are running Exchange 2007, navigate to C:\Program Files\SendAsGroup2007\Ex2007 directory.
If you are running Exchange 2010, navigate to C:\Program Files\SendAsGroup2007\Ex2010 directory.
2. From the command prompt run uninstall.bat
3. Delete C:\Program Files\SendAsGroup2007\ directory.

About this demo version.

SendAsGroup demo version adds “[SendAsGroup 2007 DEMO]” to the Subject line of each message processed.

F.A.Q.

Q. I am installing this product on a 64bit Exchange 2007 machine. I followed the directions and tried them from the "Program Files" folder. I got the following error: "install.ps1 is not digitally signed".
A. Set WSH to unrestricted mode as described here.

Q. What if a message sender belongs to several groups? Which group addreess will be used?
A. SendAsGroup scans the groups from top to bottom in the list. If user1 is a member of groupA and groupB, and groups are sorted as shown here:
   groupA groupA@domain.local
   groupB groupB@domain.local
the address of groupA will be set. But in this case:
   groupB groupB@domain.local
   groupA groupA@domain.local
the address of groupB will be set.
You can change the order of groups using Move Up and Move Down buttons.

Q. I am about to purchase this product but I wondering regarding updates/patches. What are the policies regarding updates? Do you provide them freely or as a purchase?
A. As a registered user, you will get free updates for one year from the date of purchase.
Once the new version is ready, this information will be e-mailed to all registered users. We will send updates via e-mail to those who request them.

Q.  I have already ordered your software and want to view data relating to my order.
A.  Just visit our Customer Care Center.

Prices

Licensing policy: the product is licensed on a per-Exchange server basis.

Number of licenses	Individual price
1-2	EUR 200.00 USD 282.33		ORDER		ORDER
From 3	EUR 150.00 USD 211.75
Site license	EUR 5000.00 USD 7058.25		ORDER	ORDER
Enterprise license (including the source code)	EUR 21000.00 USD 29644.65		ORDER	ORDER
All transactions are securely processed by our external registration providers.			Customer Care Center	Customer Support Center
			ORDER SEVERAL PRODUCTS

Site license covers a single organization in one location (building complex). If you purchase a site license, you may use the program in an unlimited number of your company's computers within this area.
Enterprise license covers all computers of single organization world-wide. If your company has many branches even with thousands of machines, Enterprise license covers them all.

Feel free to send us your comments and criticism.

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